NetSuite 2016.1 Release Notes – Summary

Discovery ScreenshotWhile all of the features included in the new release can be viewed by accessing the 2016.1 Overview webinar or by downloading the release notes from the portlet, we have also summarized the features that are relevant to most of our clients on the attachment.

As with all releases provided by NetSuite, we recommend that NetSuite customers take time to test the new release in the Sandbox environment provided by NetSuite.  This sandbox can be accessed via the Release Preview Login icon on the New Release portlet.  We suggest that you log into the preview environment and test all of your standard processes, reports, custom scripts and workflows. If you have any questions about the release and how it may impact you specifically, we would be more than happy to set up a time to walk through it with you.


NetSuite 2016.1 Release Notes (Summarized)


Area Summary of Change
Password Reset Process The process for resetting NetSuite passwords has been made more secure:

·        An email message is sent to the user containing instructions and a link – the link ensures the email address is legitimate.

·        The link in the email message will redirect the user to the security questions page. The user now must answer all three security questions to advance to the password reset page.

·        After password is reset, a confirmation message is sent to the user’s email address.

·        If the user has Administration role, a confirmation email is sent to all the other Administrator roles.



Area Summary of Change
Android 4.0 NetSuite for Android users will see a variety of performance and interface enhancements:

·        Call logging –  Track inbound and outbound calls & log them into NetSuite (without initiating the call from within the app).

·        Redesigned interface to provide an uncluttered dashboard view.

·        Grid view is now available on saved searches displayed through the Android app.


iOS 5.0 iOS 5.0 now integrates with Apple’s notification center (push notifications) and now supports landscape view.



Area Summary of Change
Custom GL Line Enhancements Customers can further customize the GL impact of transactions by setting entities on custom GL lines, and tracking balances at the general ledger level.


Supported entity types include:

·        Customers

·        Projects

·        Leads

·        Prospects

·        Vendors

·        Employees


Fixed Assets The Asset Sale/Disposal page has been updated to enable you process multiple assets for sale or write-off in one transaction. A sublist is added to the page where you can specify the assets that you want to dispose. You can choose to consolidate or itemize the line items on the generated invoice.
Audit Trail The Audit Trail now extends to Financial Report Layouts. Tracks changes made to financial layouts.
Electronic Invoicing – SuiteApp The Electronic Invoicing SuiteApp enables you to send e-invoices to your customers individually or in batches, using various methods. Before you can send e-invoices, you must first create e-invoice sending methods. You can assign your e-invoice sending methods to customer records or select a sending method on the E-Invoice subtab of an individual invoice record.
Dunning Enhancements – SuiteApp The following enhancements are included in the latest version of the Dunning Letters SuiteApp:

·        New Setup Preference that Enables the System to Exclude the Customer’s Main Email Address When Sending Dunning Letters

·        Ability to Disable the Minimum Dunning Interval

·        Ability to Bulk Update Dunning Fields on Customer Records




Area Summary of Change
Reconciliations Several enhancements have been made to the process of manually reconciling your bank and credit card statements.


·        You can now access the original transaction record and the entity record from the reconciliation page. In addition, the Payor name now displays for each transaction record.

·        The “Hold” button is replaced with a “Complete Later” button.

·        The Reconciliation Detail report has now been enhanced to provide the entity name and memo associated with each bank transaction.




Area Summary of Change
External URLs Upgrades to the security level of all URLs used to link to pages, forms, and files in NetSuite that can be linked externally. Existing URLs will continue to work until NS Version 2017 Release 2.
Microsoft Outlook The latest release of NetSuite for Outlook includes the following enhancements:


·        NS for Outlook is now compatible with both the 32-bit and 64-bit versions of Microsoft Outlook 2016, and Windows 10.

·        You may now choose to disable automatic update notifications.

·        You may now pause synchronization and resume it at a later time. This option can be found by right-clicking the NS for Outlook icon in the system tray.




Inventory Items & Management

Area Summary of Change
Stock Ledger Report A new Stock Ledger report is available to help manage inventory by showing activity for items across a period of time. Reports > Inventory/Items > Stock Ledger. This report will:


·        Assist in understanding inventory SKU activity across classes, departments, and subsidiaries for multiple locations such as stockrooms, warehouses, and retail stores.

·        Identify inventory items that are slow-moving, fast-moving, or overstocked.

·        Identify inventory investment strategies and planning, as well as improve the effectiveness of item promotions.


Costing Changes  

To improve performance, NetSuite no longer uses Specific costing for serial and lot numbered items marked as Standard Cost items. This eliminates running unnecessary inventory costing for these items, which helps optimize costing calculations and system performance.

A new preference has been created to prevent changes to transactions that would result in inventory costing calculations in closed periods. Setup > Accounting > Accounting Preferences > General. Un-checking the box ‘Create and edit inventory transactions dated in closed periods’ prevents changes to transactions that would result in inventory costing calculations.

Item Ordering The following enhancements have been made to the Order Items page to increase efficiency of processing orders:

·        Use the Maximum Purchase Lines to Consolidate preference to reduce the number of purchase orders generated to process purchases. (For example, if you set this preference to 25 and the Order Items page has 50 lines for the same vendor, two purchase orders are generated, each with 25 lines.)

·        Mark All Lines – a ‘Mark All’ box has been added at the top of the Select column.

Credit Memos Item-line shipping allows you to specify different shipping addresses and carriers for individual items on invoices and sales orders. This functionality has been added for credit memo transactions.
Customer Part Numbers Enhancements to the Supply Chain Management SuiteApp will enable you to set up customer part numbers for existing and new items. On item records, you will be able to associate customers with their own customer part numbers.


On a sales transaction, you will be able to add items using the customer part number. This will replace the use of item numbers when you create sales orders and invoices.



Order Management

Area Summary of Change
Sales Order / Fulfillment Locations A new Automatic Location Assignment feature lets you set up rules to automatically have the ideal fulfillment location set on sales order lines. This feature enables you to fulfill orders by taking into account a customer’s shipping address and your fulfillment locations, reducing shipping costs and improving customer satisfaction. The Automatic Location Assignment feature is part of the new Advanced Order Management module.


Billing Tab & Dashboard Only available for users assigned an Accounts Receivable role, a new Billing tab and dashboard will be available for managing invoicing and bill runs. Portlet’s, data and links are available to personalize this dashboard, depending on the assigned role’s permissions.


Payment Processing The following changes have been made to Payment Processing:

·        CyberSource implemented Akamai technology. You might have received an email from CyberSource detailing this change. No action is required, NetSuite has made all the required changes.

·        The Credit Card Approved Box is now NOT checked by default on Cash Sales with an Unapproved Payment Status.

·        Payment Reference codes (P/N Ref.) are no longer overwritten on subsequent transactions. For example, the payment reference code of a cash sale created from a sales order does not overwrite the original reference code of the sales order. Instead, each transaction retains the payment reference code received from the payment gateway.

·        Prior to Version 2016 Release 1, there were issues with how discounts were calculated and displayed on customer payment transactions. These issues included the Discount Taken field on a customer payment being

improperly populated, or the discount not being applied on customers’ partial payments. With Version 2016 Release 1, these issues are resolved and discounts are correctly calculated.




Area Summary of Change
Resource Management – SuiteApp The Project Resource Management (PRM) SuiteApp offers visual management of your project task assignments and resource allocations with the ability to edit existing tasks and allocations and create new task assignments and allocations directly from the grid. Project Management and Resource Allocations features are required.
Resource Allocations  

You can now use inline editing when viewing the resource allocations list. Advanced filtering is also now available.


Project Approvals Workflow – SuiteApp The Project Approvals Workflow SuiteApp enables you to implement project approvals through the NetSuite SuiteFlow feature without building an entirely new workflow. You can select either supervisors or project managers as approvers for project time entries and resource allocations. After the bundle is installed, you can enable the workflow and set preferences at Setup > Services > Approval Routing.
Billing Rates Custom Interval Billing Rates: You can now create custom interval billing rates to use with time based charge rules on projects. Custom interval billing rates are created by selecting a units type and sale units on service items, billing classes, or time-based charge rules. You define the units and rate by creating a new unit of measurement.
Project Budget Fields You can now create a saved search that includes project budget fields from project records. You can choose to include Amount, Budget Type, Cost Category, Currency, Month, and Project fields.



Area Summary of Change
Credit Limits You may now set global credit limits for each vendor and any assigned subsidiary. NetSuite validates the transaction amounts on purchase orders and vendor bills against the specified global credit limit and displays those values on the vendor’s record.
Shared Vendor Merge Now, in Version 2016 Release 1. NetSuite enables you to merge vendor records that have different and multiple subsidiaries. The tax IDs and tax registration numbers must be the same to merge vendor records. The primary currencies must also be the same to merge vendor records, or the multiple currency vendor feature must be enabled.